Working Remotely - Essentials for Faculty and Staff


O365 Email and Office Apps

Your Stevens email is accessible from any web browser using the Outlook Web App at

More information about the Outlook Web App

You can also use Microsoft Office online applications (Word, Excel, PowerPoint, etc.) or download these programs by logging in to the Office 365 website.

More information on Office 365 Apps



Microsoft Teams is an online chat and collaboration tool that allows you to effectively communicate with your Stevens colleagues and provides an enhanced experience for you to:

  • chat with other Stevens faculty and staff members
  • create ad-hoc meetings with video chat and screen sharing
  • connect online, from anywhere, without having to connect to VPN
  • create spaces for group collaboration and task management

Microsoft Teams is available online (web version), and for PC, Mac, Linux, and mobile devices.

More information on chatting, communicating, and collaborating with Microsoft Teams



You can use your Stevens phone extension to make and receive calls or forward calls to your mobile or landline phone using the Cisco Jabber software.

Instructions and download links for Jabber
General information about Jabber

Note: You must be connected to VPN to use Jabber when you are off campus (see below). If you choose NOT to use Jabber, we strongly encourage you to set up call forwarding to your mobile phone to ensure you are receiving calls to your Stevens extension.



Video conferences and online meetings can be held using Zoom.

More information on setting up, configuring, and using Zoom


Canvas for Learning Continuity

Faculty can continue to deliver courses online by utilizing Canvas, Zoom, and other learning technologies. Faculty are encouraged to visit the learning continuity page for essential training information and resources.


VPN Access

If you need to access resources only available on the Stevens network, you must use the Palo Alto GlobalProtect VPN client to connect.

Instructions, download links, and general information for GlobalProtect VPN

Note: You do not need to use VPN unless you utilize a specific application or system that requires it.

The following is a list of the most commonly used applications/systems that require VPN:

  • Jabber
  • Storage01
  • Direct SIS access (not through the VLE)
  • Software License Servers
  • Protected departmental information systems


Storage01 Network Storage

If you utilize Storage01 for file storage, it will be accessible after connecting via VPN. Once you are connected, you can access your mapped drives as you normally would when on campus.

More information about accessing Storage01


Box Cloud File Storage

If you utilize Box for file storage, it is available through a web browser at, via the Box desktop app, or via the Box mobile app.

More information on using Box


SIS Access

Access to SIS is provided in two ways: 1) through the VLE virtual desktop, or 2) directly through a local client. If you connect to SIS through the VLE, you do not need to use VPN as it is accessible from anywhere.

More information on accessing SIS through the VLE

If you connect to SIS directly through a local client, you will need to first connect to VPN before attempting your connection to SIS.



Article ID: 100318
Mon 3/9/20 10:57 AM
Thu 4/2/20 3:51 PM