How to share your desktop or content during a Teams Meeting

How to share your desktop or content

If you want to share your desktop or content during a meeting, you can do this by following the steps below:


Video summary

See step by step how to show your screen in this 1 min video -



To share your desktop, an application, PowerPoint presentation or a whiteboard in a chat or meeting, select the Share Screen icon as circled in red above.


Share your...

If you want to...

Great when...


Show your entire screen, including notifications and other desktop activity

You need to seamlessly share multiple windows (easiest method)


Show just one window, and no notifications or other desktop activity

You only need to show one thing and want to keep the rest of your screen to yourself


Present a PowerPoint file others can interact with

You need to share a presentation and want others to be able to move through it at their own pace


Collaborate with others in real time 

You want to sketch with others and have your notes attached to the meeting

Don't forget to include your system audio when you want to play a video or audio clip as part of your presentation.


To share your system audio, select Share Screen icon  in your meeting controls and then Include system audio, as shown circled below. When you share all your system audio, including notifications, will be included in the meeting.




Article ID: 108424
Mon 5/25/20 5:35 PM
Thu 6/11/20 11:58 AM