Create Teams meeting invitation in Outlook (PC, Mac, or Online)

You can create Microsoft Teams meeting invitation from Outlook on a Windows PC, Mac, and Outlook online. You can use the Teams Meeting add-in Outlook to schedule meetings and add individuals or invite the entire department by adding the distribution list to the meeting invitation.


Creating a Teams meeting invitation in Outlook Online

Log into Outlook online at with your Stevens email address and password.

At the bottom left menu bar, select the calendar icon.

At the top left menu bar, select New Event. Add the meeting title.

Add an individual or department distribution list as an attendee and enable Teams Meeting, as shown circled below.

Enter a meeting agenda and select Send at the top left hand corner when finished.



To install the Teams Meeting add-in Outlook for PC or Mac, please follow the steps below:

Close Outlook and install the Microsoft Teams desktop app by going to, open Teams. The online version of Teams will open.

On the left hand side, select the last icon to download the desktop app, save the file and then run.

The desktop version of Teams will install and open. Log in with your Stevens email address.

Once the Teams desktop version is opens on the desktop, you can now open the Outlook desktop application.

The Teams Meeting add-in for Outlook will appear when looking at the Calendar.


Create a Teams meeting invitation in Outlook for a PC

Open the Outlook desktop client and open the calendar.

You should see the Teams meeting add-in in the toolbar as shown below.

Select the icon for New Teams Meeting and enter a meeting title, add individuals or a department distribution list, and a meeting agenda.

When completed, select Send to send the meeting invitation to all invited attendees.

At the time of the meeting, attendees can open the invitation and select Join the Microsoft Teams Meeting to join the meeting.



Article ID: 108427
Mon 5/25/20 8:22 PM
Mon 5/25/20 8:23 PM